Admission Module
Registration Form
This form is used to take registration of student There are some mandatory fields for registration as below
Form No. , Date, Student Name, Date of birth, Caste Category, Fee Category Gender, Class and Section
Registration Receipt : This is a registration receipt. There is a two copies one for school and second is for parents.
Student Profile
This form is used to enter the student profile. There are some mandatory fields as below : Admission No, Date of admission, Class, Section, stream, Fee Category and Sex . You can also define the roll no. but it is not mandatory for this module but if you are using academic module it is mandatory for it. If you want to use area wise conveyance then you can define location, mode and fee routing and you can also define bus no, trip no and stoppage for tacking of bus and its stoppage. But if you do not take fee area wise there is no use of defining location, mode and fee routing etc. There is a provision for optional fee here we define the fee which are required for student. So we check the fee heads for the student.
Student Status Update (Class Wise)
We can change the class, stream, house, section information from here. We can also allot new roll no. from here.
Student Relieving : We can relieve the student from here and also unrelieved the student from here.
Some Important Students Report
Fee Collection Module
Fee Configuration
We can define some parameters for fee collection. We can define conveyance fee type whether we take it area wise or define it uniform. We can also set the fee receipt report template. We have give some predefine fee receipt templates. If we want to send account entry of conveyance in account then we check it and if not then remove the check.
Location Master : If we want to take conveyance fee location wise, we define the location . We define the charges monthly. There are two mode of charges one is bus charges and second is others.
Fee Heads : This form is used to create fee heads we can also define it optional. It means these heads show in student profile. We can also fee head as refundable and we can also define it as adjust discount so we can adjust the fee in collection for discount.
Routing : This form is used to create the routing like monthly fee, quarterly fee etc. We relate the fee head and class. We can also define the due date.
Fee Structure : We can define the amount of fee class and fee category wise. This is a common structure for all student.
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Fee Collection
This form is used for collection of fee. We can also adjust the fee amount as per our need. If student avail school conveyance then it automatically show the amount at the time of fee collection . We can also change the date of deposit and also give the fee receipt no as per our need. We can deposit fee in cash or cheques. There are all flexibility of fee deposit.
Outstanding Fee : This form is used to take the balance fee of student for defined routing. We can deposit fee in cash or cheques.
Conveyance Fee Collection
This form is used to collect only conveyance fee for any month.
Advance Fee Collection
This form is used to collect advance fee collection in cheques. To take fee we have to define bank detail in Bank Master. Here we define bank name and bank address. In this form we collect the all advance cheques and as per date we deposit in bank for realization. When the cheques are released then we deposit the cheque in fee collection.
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Receipt Cancellation or deletion
This form is used to cancel or delete the fee receipt. In case of fee cancellation software will do cancel the receipt and send reverse entry in account and incase of deletion of receipt it will delete the receipt and user can collect the fee on this receipt no again.
Some Important Fee Reports
Academic Module
Subject Group :You have to define subject group like English, Hindi, Science etc.
Subject : You have to define subject name, alias, subject group and grade base or marks base etc.
Subject Allocation : It is mandatory to define subjects for class and stream wise for further processing.
Marks Feeding (Class Wise) : There we enter marks for class , subject and section wise. If we define subject marks base then user can enter marks only and if user set grade base then user enter grade only. On the basis of these feeding report card would be generated.
Accounts Module
Configuration
This form is used to define voucher numbering for each voucher. We can define numbering unique or specific numbering pattern with prefix and suffix . If we define unique then user can enter the voucher no but it should be unique for this voucher. But numbering is mandatory whether it is unique or in specific pattern We can also defined default account head for one side for each voucher but this not mandatory.
SuperGroup
This form is used to create super heads and it is mandatory. We can also define it as liability or asset but it is optional. These heads are useful for the balance sheet point of view. Some super groups are also predefined.
ARC Group
It is also mandatory. We define it as per our requirement. Here we relate the group with super group
Account Registration Card
It is mandatory to define account heads for account processing. Here we define the group for it and opening balance and it type (Dr/Cr) . We can also define the personal information here. We can define the bank head in which we deposit the fee collection in cheques it is mandatory to define. We can also set the account head for conveyance fee head for cheques collection.
Vouchers
There are many vouchers like cash payment, cash receipt, bank payment, bank receipt and journal. All voucher’s functioning is same as per account rules and regulation. In all voucher there are two sides one is debit and second is credit both site entry is mandatory and both side amount are mandatory.
Payroll Module
Designation : It is used to create the designation as per requirement.
Employee Master : It is used to store the teacher profile along with all information regarding teacher.
Teacher Master : It is used to store the teacher profile along with all information regarding teacher.
Attendance : It is used to enter daily attendance.
Relieving Information : It is used to relieve the teacher/employee.
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Inventory Module
Product Category : It is used to create the product category like furniture, Books etc as per requirement. It is a mandatory field.
Unit Information : It is used to create the unit like pc, kg, liter etc as per requirement. It is a mandatory field.
Product Information : It is used to create a product. User can create different types of products. Product name, product category and unit are mandatory fields.
Material Inward : It is used to inward the material.
Material Outward : It is used to outward the material. User can also give the gate pass.
Library Module
The Library Module in an ERP system is designed to streamline library management tasks, making it easier for administrators, librarians, and students to manage resources efficiently. This module enables schools and colleges to automate the tracking of books, journals, and other library materials. Key features include book issuance and return management, cataloging, overdue fine calculations, and reservation options.
With a user-friendly interface, students and
staff can search for available books, check
their borrowing history, and reserve books
online. Administrators can maintain an
up-to-date inventory, track lost or damaged
books, and generate insightful reports on
library usage.
By eliminating manual processes, the Library
Module improves operational efficiency,
ensures accountability, and enhances the
overall learning experience for
students.
Some Important Inventory Reports
Control Panel
The Control Panel serves as the central hub
of the ERP system, providing administrators
with a powerful and intuitive interface to
manage all operations efficiently. It offers
comprehensive tools to configure system
settings, monitor activity, and manage
users, permissions, and modules across the
platform.
Through the Control Panel, administrators
can assign roles and define access levels
for users, ensuring secure and role-based
access to sensitive data and functionality.
It also includes customizable dashboards to
provide real-time insights into key metrics
like student registrations, fee collections,
attendance, and more.
Key features like audit logs, notification
settings, and report generation empower
administrators to maintain transparency and
accountability. The seamless integration of
the Control Panel with other modules ensures
smooth communication and operational
consistency across all departments, making
it an indispensable tool for efficient
management.
DPS
Technologies